Staffing and Recruitment in Organisation

 

HRM FUNCTIONS IN ORGANISATION

Staffing and Recruitment in Organisation

HR finds and hires the best candidates, and these methods make sure that the organization has successful people. The company's reputation as a good place to work can be improved by finding, hiring, and keeping good employees. Building a strong, productive workforce that helps people grow and succeed takes a full recruitment and staffing plan that fits with goals and principles. Investing in hiring leads to a successful workforce. Effective hiring saves businesses time and money. Human resources are the most important asset of a company, and the success or failure of a company depends much on the recruitment and selection of suitable human resources.

Recruitment is essential for business due to below reasons (apollotechnical,2022)

·         Improves Morale

·         Fosters Business Growth

·         Attracting Top Talent

·         Fills Vacant Positions Quickly

·         Improve Employee Retention Rates

·         Improves the Workplace Culture

·         Helps Businesses Adapt to Change

·         Reduces Turnover

 

Staffing is essential for business due to below reasons

      ·         Efficient Performance of Other Management Functions

·         Improved Productivity

·         Development of Human Capital

·         Building Morale and Motivation of Staff

 

 

What is Staffing

Staffing is the process of finding, hiring, training, developing, and keeping the best and most qualified people in an organization. This process helps to achieve the goals and objectives of the business. Staffing also allows employees to perform at their best to accomplish managerial and operational tasks. It is one of the five critical functions of management (Byjus, 2023). Staffing involves the entire hiring process, from posting a job to negotiating a salary package. (Open University of Hong Kong, 2016)

According to Koontz and ODonnell, "staffing involves the proper and effective selection, appraisal, and development of personnel to fulfil the roles designed into a Dale organizational structure." "Keeping the job filled with the right people is the staffing phase of the management job".Source: https://www.answers.com/performing-arts/What_is_the_definitions_of_staffing_in_management_from_20_different_authors

 

                                             Figure 1: Steps in the Process of Staffing Function



(Sketchbubble,2023)

What are the steps in the process of staffing (Byjus,2023)

Workforce Planning -It is the process of determining the total number of vacancies within an organization.

Recruitment - This process helps companies find the most suitable candidates for vacancies within the organization and then persuade them to apply for those available positions.

Selection - This is one of the essential steps within the staffing function. The best candidates are shortlisted from the recruitment process and offered the job within the organization. This process allows companies to hire suitable people for the correct positions.

Placement - This process involves introducing the newly recruited candidate to the company via orientation

Training - The new employee is given job duties and told how to do them by the manager who reports to them. 

Development - The employees need a lot of chances to learn new skills and take on new responsibilities so they can show off their skills. It allows the employer to evaluate the capabilities of the recruit.

Promotion - If the employee performs well, they are eligible for recognition. The recognition can be in terms of an increase in their remuneration, a new designation, or both.

Transfer -Employees can be transferred within different departments in organizations depending on vacancies or their suitability for the new role. It may or may not include increased wages or additional responsibilities.

Appraisal - The employer looks at the work of each employee on a regular basis to evaluate it and suggest changes if necessary. 

Remuneration - The employee’s salary is determined based on their current role in the organization and their job responsibilities within the staffing function.

What is Recruitment

Recruitment is an integral part of the staffing process that involves actively searching for candidates for a particular vacancy and encouraging them to apply for the position. Employees recruit candidates from one of the two recruitment sources – Internal Sources (within the organization) or External Sources (outside the organization) (CByjus,2023).

Recruitment is defined as a process that provides the organization with a pool of qualified job candidates from which to choose. Before companies recruit, they must implement proper staffing plans and forecasting to determine how many people they will need. The basis of the forecast will be the annual budget of the organization and the short- to long-term plans of the organization-for example, the possibility of expansion. In addition to this, the organizational life cycle will be a factor (Open University of Hong Kong, 2016)

According to DeCenzo and Robbins: "Recruitment is the process of discovering potential candidates for actual or anticipated organizational vacancies. Or, from another perspective, it is a linking activity-bringing together those with jobs to fill and those seeking jobs." Source : https://bankofinfo.com/definition-of-recruitment-and-selection/

Differences between Staffing and Recruitment

Recruitment pertains to the search for highly qualified and experienced candidates for a job opening and encouraging them to apply for the job. Staffing refers to the process of approaching, employing, training, rewarding, and retaining the employees of the organization (Peoplelift, 2021).

                                     Figure 2: Difference Between Staffing & Recruitment


Download from: https://www.deviantart.com/creativegc/art/Difference-between-Staffing-and-Recruitment-895324365

Current Challenges in Recruitment and Staffing in Organization (RESOURCES FOR EMPLOYERS,2023)

1. Attracting the right candidates

2. Engaging qualified candidates

3. Hiring fast

4. Using data-driven recruitment

5. Building a strong employer brand

6. Ensuring a good candidate experience

7. Recruiting fairly

8. Creating an efficient recruiting process

 

The best recruitment methods to overcome common challenges (RESOURCES FOR EMPLOYERS,2023)

1.Build a talent pool

2.Train hiring teams

3.Diversify your recruiting strategies

4)Invest in an ATS

 

Conclusion

HR and hiring are equally vital to the firm. Selection and recruitment determine HR quality. So, recruitment begins with a job opening and concludes with a new hire. Line managers, supervisors, and subordinates assist HR in hiring. Employees are best found inside and outside the company. Recruitment depends on job searches. Selection ends with hiring. Resumes, application forms, interviews, and personality tests vary by organization. Finally, recruiting and selection must obey employment legislation. This covers contract equality and discrimination laws.

 

 References

 

apollotechnical(2022),8 REASONS RECRUITMENT IS ESSENTIAL FOR YOUR BUSINESS, [Online] Available at https://www.apollotechnical.com/8-reasons-recruitment-is-essential-for-your-business/#:~:text=It%20helps%20businesses%20to%20find,long%20run%20when%20done%20correctly

BYJU’S(2023) Differences between staffing and recruitment ,[Online] Available at https://byjus.com/commerce/differences-between-staffing-and-recruitment/   [ Accessed on 5th April 2023]

Open University of Hongkong (2016), Human Resource Management,[Online] Available at https://www.opentextbooks.org.hk/ditabook/32088. [ Accessed on 5th April 2023]

Peoplelift(2021), Difference Between Staffing and Recruitment, [Online] Available at https://peoplelift.com/post/difference-between-staffing-and-recruitment/#:~:text=Recruitment%20pertains%20to%20the%20search,the%20employees%20of%20the%20organization. [ Accessed on 5th April 2023]

 

RESOURCES FOR EMPLOYERS (2023),INSIDE HRI STORIES & INSIGHTS, [Online] Available at https://resources.workable.com/stories-and-insights/common-recruiting-challenges [ Accessed on 5th April 2023]

 

 

 

 

 

 

Comments

  1. Hansika Edirimanna6 April 2023 at 21:42

    The article provides an excellent overview of the importance of recruitment and staffing in an organization. HR plays a crucial role in finding, hiring, and retaining the best talent, which contributes to the company's success. Recruitment and staffing are two essential components of management, and each involves different steps and processes. Recruitment focuses on finding qualified candidates for job openings, while staffing encompasses the entire process, including hiring, training, and retaining employees. The article highlights the different steps involved in the staffing process and the challenges faced in recruitment and staffing in modern times. Overall, the article provides a comprehensive guide to recruitment and staffing and their importance in modern-day organizations.

    ReplyDelete
    Replies
    1. K.P.AMILA SUDARSHANA PERERA21 April 2023 at 23:48


      Dear Hansika, Thank you very much for the summarized comment. As you highlighted, recruitment and staffing are important in modern-day business, as recruitment helps to find suitable candidates for vacant positions, adapt to change, reduce turnover, and improve morale. By investing in recruitment, businesses can ensure that they have the workforce they need to be successful. Recruitment can help businesses save time and money in the long run when done correctly. (8 REASONS WHY RECRUITMENT IS ESSENTIAL FOR YOUR COMPANY, 2022, HTTPS://WWW.APOLLOTECHNICAL.COM/)

      On the other hand, staffing helps to recruit the best possible human resources for different job roles in the organization. It focuses on the recruitment, training, and development of human resources in organizations. This helps to contribute to improved productivity in the organization. (Cirino,2020)

      Delete
  2. Nelusha Kariyawasam8 April 2023 at 22:42

    Staffing and recruitment are the main functions under human resource management, and as the author emphasized here, developing and maintaining competence and having the best fit workforce in the business is vital to ensure high business performance and gain competitive advantage.
    Staffing and recruitment are very important because staffing is the process of building and retaining the best suitable workforce in the organization, where skills, knowledge, and accordingly specific job roles are offered, the recruitment help to find the candidates for the position.
    his can be further explained, recruiting refers to finding the best qualified candidates for job openings and staffing refers to hiring, train and develop staff.

    ReplyDelete
    Replies
    1. K.P.AMILA SUDARSHANA PERERA22 April 2023 at 00:10

      Dear Nelusha, Thank you very much for your valuable comment .Further staffing process helps management decide the number of employees needed, improve organizational productivity, provide job satisfaction, motivate employees, and maintain harmony in the organization. Through proper selection, training, and development, employees get motivated, efficiency improves, and career advancements are assured. (staffing process, https://www.toppr.com/)

      Delete
  3. Chaminda Dias9 April 2023 at 10:16

    Hi Amila,

    good job,
    The text provides a good overview of the staffing and recruitment functions in organizations, including their importance and key steps involved in the process.

    The use of different sources and references adds credibility to the information presented.

    Including a comparison between staffing and recruitment helps to clarify the differences between the two functions.

    The inclusion of the current challenges in recruitment and staffing provides practical insights into the real-world issues that organizations face in this area.

    Overall, the text is well-written and informative, providing a good introduction to the topic.

    ReplyDelete
    Replies
    1. K.P.AMILA SUDARSHANA PERERA22 April 2023 at 00:17

      Thanks for your valuable comment .Further most common challenges of training and development include geographic limitations, increased costs, language barriers, translation issues, and virtual training needs. (The Top 10 Challenges of Training and Development of Professionals [& Solutions], https://cmoe.com/blog)

      Delete
  4. Janaka Madushan10 April 2023 at 04:10

    Well-defined article on Staffing and Recruitment in Organizations & covered almost everything. According to Contractrecruiter (n.d) website, they mentioned the hiring procedure is frequently outsourced. Companies frequently feel that maintaining their own applicant pool for hiring is too time-consuming and labor-intensive, so they turn to temporary staffing firms and other staffing firms to supply the contact information for potential employees or contractors. Whether you choose to conduct recruitment internally or externally mostly depends on whether you've assembled a team with the abilities and resources required to sustain a continuous process of recruitment. Since luring a passive candidate is considerably harder than attracting an active one, you need to have the talent of finding the perfect prospect and persuading them to join your team. Therefore, deciding on the best procedure depends on the roles you need to fill, how quickly you need them filled, and how difficult those roles will be to fill. After all, it's all a part of the broader process of expanding a company's employment roster.

    ReplyDelete
    Replies
    1. K.P.AMILA SUDARSHANA PERERA22 April 2023 at 00:28

      Dear Janaka, Thanks for the well summarized comment .Further An RPO provider acts as an in-house recruiter for a business, providing efficiency and flexibility to the recruitment process. It relieves employers and HR professionals of administrative burdens and delivers a seamless, high-touch experience for job candidates.(What isRPO recruitment process outsourcing. https://www.adp.com/ )

      Delete
  5. Dias15 April 2023 at 22:52

    This comment has been removed by the author.

    ReplyDelete
  6. Jothi 22 April 2023 at 07:06

    The most important details in this text are the trends in staffing, such as the use of AI and machine learning to enhance the recruitment process, the increasing use of contingent workers, the focus on diversity, equity, and inclusion (DEI), and the use of data and analytics to drive staffing decisions. AI-powered tools can analyze resumes and job applications, identify top candidates, and conduct initial interviews, saving time and reducing bias in the selection process. Contingent workers can also present challenges in terms of communication, performance management, and legal compliance. Finally, companies are recognizing the importance of having a diverse and inclusive workforce, and are taking steps to address bias and discrimination in their hiring practices.

    ReplyDelete

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